Office

Office represents the office associated with a contest or district (e.g. Alderman, Mayor, School Board, et al).

Tag

Data Type

Required?

Repeats?

Description

Error Handling

ContactInformation

ContactInformation

Optional

Repeats

Links to the ContactInformation element associated with the office.

If the element is invalid or not present, then the implementation is required to ignore it.

Description

InternationalizedText

Optional

Single

A brief description of the office and its purpose.

If the element is invalid or not present, then the implementation is required to ignore it.

ElectoralDistrictId

xs:IDREF

Required

Single

Links to the ElectoralDistrict element associated with the office.

If the field is invalid or not present, the implementation is required to ignore the Office element containing it.

ExternalIdentifiers

ExternalIdentifiers

Optional

Single

Other identifiers that link this office to other related datasets (e.g. campaign finance systems, OCD IDs, et al.).

If the element is invalid or not present, then the implementation is required to ignore it.

FilingDeadline

xs:date

Optional

Single

Specifies the date and time when a candidate must have filed for the contest for the office.

If the field is invalid or not present, then the implementation is required to ignore it.

IsPartisan

xs:boolean

Optional

Single

Indicates whether the office is partisan.

If the field is invalid or not present, then the implementation is required to ignore it.

Name

InternationalizedText

Required

Single

The name of the office.

If the field is invalid or not present, the implementation is required to ignore the Office element containing it.

OfficeHolderPersonIds

xs:IDREFS

Optional

Single

Links to the Person element(s) that hold additional information about the current office holder(s).

If the field is invalid or not present, then the implementation is required to ignore it.

Term

Term

Optional

Single

Defines the term the office can be held.

If the element is invalid or not present, then the implementation is required to ignore it.

Term

Tag

Data Type

Required?

Repeats?

Description

Error Handling

Type

OfficeTermType

Optional

Single

Specifies the type of office term (see OfficeTermType for valid values).

If the field is invalid or not present, the implementation is required to ignore the Office element containing it.

StartDate

xs:date

Optional

Single

Specifies the start date for the current term of the office.

If the field is invalid or not present, then the implementation is required to ignore it.

EndDate

xs:date

Optional

Single

Specifies the end date for the current term of the office.

If the field is invalid or not present, then the implementation is required to ignore it.

 1<Office id="off0000">
 2  <ElectoralDistrictId>ed60129</ElectoralDistrictId>
 3  <FilingDeadline>2013-01-01</FilingDeadline>
 4  <IsPartisan>false</IsPartisan>
 5  <Name>
 6    <Text language="en">Governor</Text>
 7  </Name>
 8  <Term>
 9    <Type>full-term</Type>
10  </Term>
11</Office>

ContactInformation

For defining contact information about objects such as persons, boards of authorities, organizations, etc. ContactInformation is always a sub-element of another object (e.g. ElectionAdministration, Office, Person, Source). ContactInformation has an optional attribute label, which allows the feed to refer back to the original label for the information (e.g. if the contact information came from a CSV, label may refer to a row ID).

Tag

Data Type

Required?

Repeats?

Description

Error Handling

AddressLine

xs:string

Optional

Repeats

The “location” portion of a mailing address. See usage note.

If the field is invalid or not present, then the implementation is required to ignore it.

Directions

InternationalizedText

Optional

Single

Specifies further instructions for locating this entity.

If the element is invalid or not present, then the implementation is required to ignore it.

Email

xs:string

Optional

Repeats

An email address for the contact.

If the field is invalid or not present, then the implementation is required to ignore it.

Fax

xs:string

Optional

Repeats

A fax line for the contact.

If the field is invalid or not present, then the implementation is required to ignore it.

Hours [deprecated]

InternationalizedText

Optional

Single

Contains the hours (in local time) that the location is open (NB: this element is deprecated in favor of the more structured :ref:`multi-xml-hours-open` element. It is strongly encouraged that data providers move toward contributing hours in this format).

If the element is invalid or not present, then the implementation is required to ignore it.

HoursOpenId

xs:IDREF

Optional

Single

References an HoursOpen element, which lists the hours of operation for a location.

If the field is invalid or not present, then the implementation is required to ignore it.

LatLng

LatLng

Optional

Single

Specifies the latitude and longitude of this entity.

If the element is invalid or not present, then the implementation is required to ignore it.

Name

xs:string

Optional

Single

The name of the location or contact. See usage note.

If the field is invalid or not present, then the implementation is required to ignore it.

Phone

xs:string

Optional

Repeats

A phone number for the contact.

If the field is invalid or not present, then the implementation is required to ignore it.

Uri

xs:anyURI

Optional

Repeats

An informational URI for the contact or location.

If the field is invalid or not present, then the implementation is required to ignore it.

Name and AddressLine Usage Note

The Name and AddressLine fields should be chosen so that a display or mailing address can be constructed programmatically by joining the Name and AddressLine fields together. For example, for the following address:

Department of Elections
1 Dr. Carlton B. Goodlett Place, Room 48
San Francisco, CA 94102

The name could be “Department of Elections” and the first address line could be “1 Dr. Carlton B. Goodlett Place, Room 48.”

However, VIP does not yet support the representation of mailing addresses whose “name” portion spans more than one line, for example:

California Secretary of State
Elections Division
1500 11th Street
Sacramento, CA 95814

For addresses like the above, we recommend choosing a name like, “California Secretary of State, Elections Division” with “1500 11th Street” as the first address line. This would result in a programmatically constructed address like the following:

California Secretary of State, Elections Division
1500 11th Street
Sacramento, CA 95814
1<ContactInformation label="ci10861a">
2   <AddressLine>1600 Pennsylvania Ave</AddressLine>
3   <AddressLine>Washington, DC 20006</AddressLine>
4   <Email>president@whitehouse.gov</Email>
5   <Phone>202-456-1111</Phone>
6   <Phone annotation="TDD">202-456-6213</Phone>
7   <Uri>http://www.whitehouse.gov</Uri>
8</ContactInformation>